Every supplier price increase, in your system within two business days.
Forward me a supplier's price file. You get back a file ready to load, a short list of items that need your decision, and a one-page report on what old costs are costing you.
Based in West Hartford, CT
You pay the new cost before your system knows it.
Suppliers send price increases as PDFs and spreadsheets, often more than once a year. Someone has to match every part number and key every new cost. Until that is done, your invoices carry the new cost while your quotes and margin reports use the old one.
Part numbers don't match
The supplier lists 10120601. Your system has MSA-10120601. Multiply that by thousands of lines.
Packs and units differ
The supplier prices a box of 10. You stock each. One missed conversion puts a cost in your system ten times too high.
Nobody sees the cost of waiting
An old cost does not show up as an error. It shows up as margin you never collect, on every order, until someone fixes it.
You forward one email. I handle the rest.
My system reads the file and does the matching. I review every exception before it reaches you.
Forward the price file
PDF, Excel or CSV, in any layout. You send your item export once, at the start.
I match every item
I clean part numbers, check each match against the description, size and pack quantity, and compute the new cost in your stocking unit.
You approve the exceptions
Possible wrong parts, large increases and all decreases come to you in one short list. Nothing loads without your approval.
You load one file
The file follows your ERP's import template. I never log in to your system.
More than a loaded file.
A cost update alone does not change a contract price or a fixed price list. These are the pieces that get the money back.
Two-day price file desk
Every supplier price file, matched and checked, with a file ready to load within two business days of when I receive it.
Below-cost alert
Items whose sell price is now under the new cost, so you fix them before the next order ships.
Customer increase letters
Draft letters to your contract customers, with the supplier's notice attached as proof.
Item file cleanup
A one-time fix of mistyped part numbers, duplicate items and parts the supplier dropped.
Supplier increase calendar
Every announced increase and its effective date, in one list.
Monthly owner report
What each increase cost you, and how much of it you passed on.
Your own import template
Prophet 21 or another ERP. I match the file layout your system already accepts.
Two guarantees
On time, or the month is free
If your load file is not ready two business days after I receive the supplier file, you do not pay for that month.
It pays for itself, or 90 days are free
If the first 90 days do not find at least three times my fee in increases you did not pass on, the next 90 days are free. You send every supplier file and your item export.
See it run on a real price file.
I ran MSA's public 2026 price file against a sample distributor's item file. The price file is real. The distributor and its numbers are invented.
I planted 48 errors of the kinds real item files hold: wrong parts, duplicate items, missing pack sizes and dropped parts. The run flagged all 48 and flagged no correct items.
Your files stay yours.
Your costs and sales are the most private numbers you have. Here is how I handle them.
- I sign your NDA before you send a file.
- I use your files only to do your work.
- I never log in to your ERP. You load the file yourself.
- I delete your files when you ask, and when our work ends.
Get a free Missed Increase Report.
Send one supplier's price file and your item export for that supplier: part number, cost and units sold in the last 90 days. Within two business days you get the owner report and the workbook. No cost, no obligation.
Request a free reportNeed an NDA first? Send it to info@decanlys.com and I'll sign it.
I take six distributors, and only one per product line in each metro area.
I also help organizations adopt AI.
Connor — Founder, Decanlys
I'm Connor, the founder of Decanlys. I built this consultancy on a simple idea: AI should work for people, not the other way around.
My background is in data science and AI engineering, and I've spent years leading AI adoption for large organizations. But the work I care most about is helping businesses understand what AI can actually do for them — without the jargon, without the hype, and without the pressure to adopt technology for its own sake.
The price file service is one example of that work. Beyond it, I help teams bring AI into how they work, one step at a time. Here is how I do it.
From AI-unsure to AI-native.
Many organizations don't have an AI problem — they have an awareness problem. I guide your team through a proven framework that respects their expertise while embedding AI into how they work. No hype. No mandates. Just a clear path from skepticism to competence.
AI-Unsure
Understand
Before introducing any tools, I learn how your business actually works: where time gets wasted, what frustrates people, and where the real opportunities are. I map workflows, not feature lists.
Introduce
The first move is an invitation. Your team tries AI on one low-risk task. I listen to what they're actually concerned about and build from there.
Activate
Peer champions, people your team already respects, lead the way. Real use cases address real frustrations. A proof-of-concept team shows results everyone can see.
Scale
From individual adoption to organizational standard. Shared knowledge bases, approved workflows, and training materials built by your own people. Measured by outcomes, not usage numbers.
Sustain
AI becomes how your organization works, not a side tool. Integrated into onboarding, embedded in operations, continuously evolving. When the champion program isn't needed anymore — you're done.
AI-Native
What gets built along the way
Workflow Automation
I find the manual, repetitive tasks eating your team's time, like data entry, document handling, and report generation — and build AI-powered systems that handle them.
Document Intelligence
Paper forms, PDFs, scattered files — I make them searchable and useful. Your team finds what they need in seconds, and AI extracts the data that matters.
Custom AI Tools
Chatbots, internal dashboards, smart assistants — whatever your business needs, I design and build it. Nothing more than you need.
Every engagement is tailored to your organization's size, culture, and pace — from a 4-week sprint with a small team to a 6-month transformation. Have a different challenge? I'd love to hear about it →
Ready to see what AI can do for your business?
No pressure. Just a 30-minute conversation about your business and where AI might help.
Or reach out directly at info@decanlys.com